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Payroll & Benefits Manager

Payroll & Benefits Manager position is measured by several factors including, but not limited to building the Business Partner relationship of the Payroll and Benefits department with Leadership and staff in the pursuit of departmental and organizational goals.

 

General Summary

The Payroll and Benefits Manager is a member on the Corporate Team and reports directly to the Vice President of Human Resources & Organizational Effectiveness. This position will work collaboratively as part of the Corporate Team to develop a suite of solutions as a resource for Leadership and staff resulting in immediate improvements and efficiencies designed for the long-term.

Essential Job Duties & Responsibilities

Payroll Administration

  • Prepare payroll files including deductions, route for internal approval and final submittal for each pay cycle utilizing automated payroll system.
  • Prepare and enter payroll and other related month end journal entries.
  • Review payroll to ensure timeliness and accuracy and to identify potential difficulties.
  • Research and resolve problems from employees related to the processing of payroll information and make appropriate recommendations for solutions.
  • Prepare and maintain standard and ad hoc payroll reports, queries, and conduct appropriate audits to ensure data integrity.
  • Maintain payroll related schedules and reconcile monthly to General Ledger.
  • Process off-cycle checks, as necessary, for terminations and bonuses
  • Assist in the processing of garnishments, overpayments, time-off payouts, and other special payments.
  • Ensure new hire, pay change, special payment, and termination data is accurate, complete, and submitted timely for each pay cycle.
  • Assist with changes for direct deposit, tax withholding allowances, address, etc.
  • Process unemployment claims and employment verifications.

Benefits Administration

  • Administer employee benefit plans to include: medical/dental/vision, short-term disability, long-term disability, 401(k), worker’s compensation and leaves of absence.
  • Assist with new-hire orientations and on-boarding new employees as needed.
  • Assist in the processing of employment and unemployment verifications.
  • Provide necessary benefit reporting and assist with other human resources duties as assigned.
  • Initiate and manage HR audits and compliance filings to ensure accuracy and timeliness. (5500 Reports, 401K audit, etc.)
  • Assists with the audits of internal records, worker’s compensation, tax filings and related documentation.

Education and Experience

  • 5+ years Payroll and Benefits experience preferred
  • Bachelor’s degree in Accounting, or Human Resources preferred
  • Excellent computer skills and knowledge of ADP Workforce Now HRIS System
  • Strong knowledge of both State and Federal laws pertaining to Payroll and Benefits
  • Advanced knowledge of Microsoft Office Suite, with emphasis on Excel skills
  • Strong time management, organizational, and prioritization skills
  • Demonstrated ability to work independently, as well as with a team
  • Ability to maintain composure and efficiency while working under tight deadlines
  • A team player who is willing to step in when needed

Experience working directly with senior executives to achieve strategic initiatives.
Ability to get key objectives accomplished though others – both direct report leaders as well as through leaders outside direct reporting relationship.

 

Behavioral Competencies

Motivational - Exhibits confidence in self & others; inspires respect & trust; shows courage to take action; motivates others to perform well.
Classroom Management skills – Understands how to handle difficult student situations; promotes trust between instructor and students; encourages mutual respect; engenders good behavior.
Detail Orientation - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance.
Verbal Communications - Speaks clearly & persuasively; Listens well; respond appropriately; Personable; Demonstrates presentation /platform skills.
Initiative - Self-starting; Creative; Motivated; Searches for new, improved methods and procedures. Requests additional responsibility.
Problem Solving - Identifies and resolves problems in a timely manner; Develops alternative solutions; Works well in group problem solving situations.                                                                                                                              Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.                                                                                         Customer Service - Responds promptly to student needs; Responds to requests for service and assistance; Meets commitments.
Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Organized - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Works in an organized manner; plans for additional resources; sets goals & objectives. Monitors own work to ensure quality.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.                                                                                                                                                                Judgment - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.                                                            Ethics - Treats people with respect; Works with integrity and ethically; upholds organizational values.

Physical Requirements

While performing the duties of this job; leadership is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; talk and hear.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

Work Environment

Normal office working conditions. The noise level in the work environment is usually moderate.

 

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