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Front Desk - Administrative Assistant

The Front Desk/Administrative Assistant is responsible for providing administrative and clerical services to the campus, as well as, assisting the admissions representatives. Front Desk / Administrative Assistants are crucial to daily campus operations as well as campus growth.

Essential Job Duties and Responsibilities:

  • Greet all visitors and students; direct traffic.
  • Making outbound calls to set new student appointments and remind returning students of upcoming deadlines.
  • Administrative projects - making copies, putting together binders, admission packets, etc.
  • Take payments and enter them into the administrative system.
  • Maintain international applicant, student files, records, and entering student information.
  • Record and forward all purchase orders.
  • File and maintain student academic records, files and all necessary paperwork.
  • Receive and sort mail; general housekeeping.
  • Contact vendor services as needed for copiers, vending machines, etc.
  • Provide campus open/closing duties.
  • Other duties and special projects as assigned.
  • Maintain a pleasant appearance of the reception area.

Qualifications:

  • High school diploma required.
  • Effective oral and written communication skills, including ability to interact professionally with students, staff, faculty and the general public.
  • Excellent interpersonal skills.
  • Ability to learn and apply new skills to the job.
  • Computer skills required. Knowledge of Microsoft Office applications is a must.
  • Minimum of 1 year full-time work-related experience m in a similar role or in a customer service or administrative role.
  • Physical and emotional requirements (the incumbent may be expected to perform the following during any part of the working day): speaking, listening, hand/eye coordination for computer use and consistency of temperament.
  • Bilingual in Polish, Spanish, Russian, Hindi, or Arabic preferred. 

Compensation:

$27,000 – $29,000/full-time. Subject to experience and level of education.

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