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STAFF ACCOUNTANT - STUDENT ACCOUNTS

 

STAFF ACCOUNTANT - STUDENT ACCOUNTS

Salary Range:  $40-45K

 

General Purpose

The purpose of the Staff Accountant/Student Accounts Manager is to prepare the A/R and Deferred tuition on a monthly basis; maintain records of the student financial ledgers and related transactions.  Reconcile daily, weekly and monthly.  Close weekly and ensure that all controls are in place that deal with student account transactions and inventory within the bookstore.

 

Finance Responsibilities:

  • Prepares student receipt of payments in GradPro.
  • Manage the processing of cash receipts, recording of revenue and receivables, and ensure they are reconciled at any given time.
  • Reconciles student payments by verifying documentation, and prepare backup.
  • Processes credit refunds/referral for students.
  • Maintains AR accounting controls by preparing and recommending policies and procedures.
  • Reconciles AR discrepancies by collecting and analyzing students account information.
  • Performs other ad-hoc projects as necessary.
  • Protect confidentiality and security of financial, students and proprietary information at all times.
  • Contributes to team effort by accomplishing related results as needed.
  • Accounts Receivable Management.
  • Accounts Receivable Reconciliations.
  • Inventory Accounting Controls & Oversight.
  • Fixed Asset Compellation as well as Reviews of Process.
  • Physical Inventory Management (Book Inventory, Retail Inventory, Electronic Goods Inventory).
  • CSI Quarterly Internal Audit Review and Compliance Management
  • Annual External Audit Preparation and Account reconciliations for External Auditors.
  • Assist with CSI Internal Control process. Update/Adjust and Change as required.
  • Compile Balance Sheet Account Reconciliations.
  • Review Others Staff members Account Reconciliations. 
  • Manage GradPro Reporting for all Student Account Receivable.
  • Manage GradPro Reporting for all Student Book Inventory.
  • Prepare the CSI Monthly Revenue Reports.
  • Prepare the CSI Monthly Deferred Revenue Reports.
  • Prepare the CSI Monthly Account Receivable Month End Reports.
  • Prepare the CSI Monthly Account Receivable Write Offs.
  • Work with Students to manage future payment plans for overdue Accounts Receivable Balances.
  • Review and Improve Internal Accounting Process, as well as Operations Processes that involve Financial Accountabilities.
  • Work with CSI Operations Management to Create Purchase Orders for Publications (Books).
  • Process Purchase Orders with External Vendors for Publications (Books) Orders.
  • Work with Student Affairs to Audit their Month End Inventory Counts
  • Process Student Drops, LOA’s, Program Changes, & Cancellations (Courses).
  • Process and Manage Student Refunds Payments (within GradPro & Quick Books) .
  • Process and Manage Student Referral Payments(within GradPro & Quick Books).

Student Accounts Responsibilities:

  • Manage the student account team.
  • Prepare deferred tuition, analyze and correct any errors prior to finalizing.
  • Prepare monthly month end A/R.
  • Reconcile daily, weekly and monthly.
  • Close weekly; this requires working with other departments to ensure that they have closed.
  • Post cash to student ledgers.
  • Contact students regarding non-payments (collections; in school and out of school collections).
  • Issue and post bus cards, book bags, uniforms and book transactions to students ledger.
  • Review monthly transactions and reconcile to ensure that all tuition postings, books charges and registration fees are accurate and entered. 
  • Order supplies, books, etc. and maintain inventory controls
  • Work with students on a daily basis to resolve any question, issues they may have.
  • Other duties and special projects as assigned.

Supervisory

This position has supervisory responsibilities.

Education and/or Experience

AAS Degree or equivalent and at least two years’ experience in AP/AR or general ledger; or equivalent combination of education and experience.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

Reasoning Skills

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Equipment/Computer Skills

Must be able to use the following equipment and software packages with proficiency:

Microsoft Office Suite – Intermediate to Advanced skills in Excel
Calculator
Fax
Copier

 

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